Category Archives: Efficient Sunday

Needless Meetings

Needless Meetings: Cut them out

Recently talking to a networking friend; mentioned how at start of business networking used to go all the time. Have tapered off needless meetings since those days.

Life is busy enough as it is, then enters the needless to & fro of where we go.

She asked if it was worth it; when I used to go all the time.
Well, I answered..was new to town & new in business, not knowing anyone.

So, I just started going out all the time. I met many professionals but it didn’t lead to money always.

Now being a newbie, I knew nobody who could show me how it was done.

And well…I was just helter-skelter & so were my needless meetings.

I wasn’t busy back then & a new start-up with just me at the time.

Things have changed hugely since then & now there’s a team of virtual staff at VYA.

You don’t have to be new in business to have needless meetings; have seen it with people who have been in the business community for a long time as well.

And in the first 3yrs of business, was in the above boat.

We were contacted by a past potential clients who didn’t hire & yet wanted to have a meeting?

They didn’t hire us & weren’t ready when they contacted us again.

MOST business experts are quoted as saying: Keep 80% of your meetings professionally related to your business.

Recently contacted by potential clients & they were offered option that IF NEEDED to meet to conduct the business transaction that it could be done.

Nowadays, with website testimonials, Facebook business pages, Yelp & addition of LinkedIn even; they can avoid a needless meeting by viewing references online.

Even contracts can be sent & signed digitally. (That’s a future Tech Tip).

We are more productive when our professional meetings are about expanding our business profits.

This doesn’t mean you can’t have a leisure day/evening. It means you don’t need to have meetings when neither person wants to buy. your proofreading companion

Proofreading while you type

Proofreading; everybody needs it.

None are master spellers or punctuation PhD professors.
You can hire a proofreader to help you with a professional document.

What about for the small needs where you have to watch your spelling & punctuation? Such as an email, resume, even your online postings or even blog posts.

The solution; Enter Grammarly the time-saving app!

Free web based app that catches more errors than spellcheck in Microsoft Word.
That is what they say.

After months of hearing that claim decided to test it out.

Once you add the app to your browser it watches for those pesky spelling, grammatical errors and punctuation mistakes. This is all done in real-time as you type.

How do you know it needs correcting? It gives a red line underneath what it considers to be an error.
Then you have options of words that it thinks you’re trying to write.

If you create an account; there’s even more proofreading customization (haven’t done that).

Now, I’m a decent speller but there are times when in need of a proofreader or when I find mistakes in my documents.
Spellcheck never appealed to me.

Having tested Grammarly; will say it’s quite effective at catching multiple errors needing correcting.

Now while it has worked quite well; in the end, it’s still a machine trying to pick out your grammatical mistakes.
And that means it’s not 100% and shouldn’t replace a proofreader.

It should be used complementary to the human eye of a regular proofreader or even yourself.

Highly recommended app for your browser. However at the same time don’t rely on it solely.
Make sure that either yourself or another give the document a look over after; to find any mistakes it may have missed.

Learned that lesson myself when it didn’t catch a few spelling mistakes.

Getting Ahead Productivity

When it comes to productivity; getting ahead whenever possible is the way to go.
This past week in Canada & USA we’d just come back from a long weekend signifying end of the summer season.

Now Labour Day has always been a Non-Working day as places I’d worked at were usually closed.
Once we become Entrepreneurs that which we are used to in a regular job no longer applies.
Some said they’d be working quietly uninterrupted while others were taking the holiday Monday off.

Our office was closed for one day earlier in the week and then the entire long weekend Friday straight thru to re-opening Tuesday morning.

How is that possible? Quite easily; by getting ahead.

Tasks for both clients as well as ourselves were done & scheduled in advance.

Just took working a bit extra the days leading up to it.
End result was ensuring worry free time away.

Quick check-ins took about five minutes a day.

It was such a good feeling of accomplishment to enjoy the worry free time.

So, it’s become our new productivity practice with our office staff.

From now on as a general office rule; things will be done ahead of schedule.

If your life is anything like mine; Life happens & you’re needed for personal emergencies or have to decline leisure gathering invitations.

Getting ahead means no scrambling to get everything done & no arriving late, leaving super early or even hiding away to get work done.

I didn’t take enough time off when VYA first started & don’t take time for myself often enough until now.

Few years ago stopped being a slave to non-urgent work requests on weekends & as of this past May; slowly returned to less geek tendencies.

That extra 10 minutes to get ahead helped us create one small step towards further increasing efficiency.

Working Life Balance

The best way to be more Productive is to enjoy after work time.
And that means having a Working Life Balance. Too often we get so caught up in our work that we don’t enjoy the simplicity of not worrying about work tasks or money.

Doesn’t mean you have to spend enormous amounts of money. Last Wednesday, had a super productive work day & had a few personal errands to run.

Had to go to the bank so put on my shoes and was out the door.
Even before I went had decided I would go to a different branch; as my other errands were in the same district.

So, I went the way less frequented by me.
Passed by a store that was having a surprise clothing sale and I needed a new belt.
Lucked out with a purchase at 75% off, then I went off to the bank.

When I got there had only been in line a moment when from staff only area emerged a woman asking if she could help me. There wasn’t a huge line at all. Only me in line waiting for the next teller.
Could’ve been the bank manager maybe? She gladly helped me out & suggestion benefit of an added service.

Then went for an ice cream sundae treat. Inside the store saw a newspaper with a sale flyer on professional attire.

End result was: got what I needed, had dragged myself out, saw places having special promotions & did something other than sit at a desk all day with only myself around.

Came back home inspired with content for a customer service article thanks to a great experience at the bank.

It was a good day of Working Life Balance which as of next month will be a weekly plan.

Maybe it was the Ice Cream Sundae that made it all happen…we’ll never know.

Home Office Increase productivity

In today’s world many business owners work from a Home Office.
Or they have no actual office.

Recently had an appointment to conduct Tech Training.

After they left started thinking maybe it was time to be less of a Virtual Worker.

Next day went back to the same spot.

Ended up running into another I knew who lives in that area.
They had just entered that location, walked past me & wondered if it was me.

She sat down and we started talking.

What was happening in our careers, was I working & what was I doing etc.

Told me what was up with them & their employment situation as well.

Being a solo worker most of the time it was nice to run into someone.

Too many people work from a Home Office and miss out on the Face to Face of when we were once in an office environment.

Most of the time our staff works alone from wherever they are with what needs to be done.

What we get at business networking can’t be brought to us while we’re working.

Solution is to get out of your Home Office or Virtual WorkSpace at least once a week.

Face to Face interaction increases our energy, gets the creative juices flowing & increases our productivity.

Ideas come to us easier, information is learned & it turns into a form of Business Networking.

And they say Business Networking is about building relationships & how 80% of leads are Word Of Mouth.

Even conversation with strangers while we’re working can lead to all of the above.

While the good summer weather is still here; let it increase your productivity.

Get a laptop & just enjoy being outside your usual environment.

Make a Get It List & increase your efficiency

Lists – Make a Get It List

Lists are great for helping improve our productivity in order to reach professional goals.

Just what is a Get-It-List?

Good question. It was something that I thought of in my sleep last night.
Yesterday was talking to someone I knew thru business networking about vision boards.

They had gotten great news by putting something on theirs just recently & I told them I’d gotten great news as well. Wasn’t the full news I’d wanted particularly a trip I wanted to take. But, I’d put being on the beach & now spending the summer at the beach.

You may have heard of making lists such a To Do List or even To Be List (for what you want to achieve).

Here at VYA we often mention our To Meet List & as of last night have now created a Get It List.
Woke up this morning with inspired & the first person who came to mind was Jack Canfield & what he’d likely say. So, we shall say it was him that sent us inspiration.

With a Get It List we can make ourselves more productive by having something to look forward to. Once we’ve written it down we work hard to efficiently achieve this promise to ourselves.
Write your list of what you wish to “Get”.
Each day say your Get It List items out loud over & over.

For example: Say to yourself: I’m gonna Get It then what you want to get.
Raise or promotion at my current job
What you’ve always wanted to learn
3-5 new clients

Once we tell ourselves over & over I’m gonna Get This or Do That we’ll eventually do so if that’s what we really want.

Be that broken record or skipping disc & you’ll be way more efficient in no time.

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